Privacy Policy

Heart of Scotland Charity Digs
Last updated: 25 March 2026

---

1. Introduction

Heart of Scotland Charity Digs (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data when you use our website and participate in our events.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

a) Member Information

When you register as a member, we may collect:

• Name or username
• Email address
• County/location
• Profile information (bio, detecting experience, equipment)
• Uploaded images (avatar, gallery images, background images)

b) Event Participation Information

• Contact details
• Attendance details
• Payment confirmation (we do not store card details)

c) Lost Item Requests

• Contact details
• Location information
• Description and images

d) Website Usage Data

• IP address
• Browser type
• Device information
• Pages visited

3. How We Use Your Information

• Provide access to member accounts
• Display member profiles (where chosen)
• Organise and manage charity events
• Send event notifications (if you opt in)
• Send charity updates (if you opt in)
• Manage lost item requests
• Improve website functionality
• Ensure security and prevent misuse

4. Email Communications

Members can choose whether to receive event notifications, charity news updates, and lost item request alerts. You can update your preferences at any time from your dashboard.

We do not send marketing emails unrelated to our charity activities.

5. Lawful Basis for Processing

Under UK GDPR, we process your data under the following lawful bases:

• Consent (for email updates and optional profile information)
• Legitimate interests (to run events and manage membership)
• Legal obligation (where required by law)

6. Sharing Your Information

We do not sell, rent or trade your personal data. We may share data only with service providers who help operate our website, where required by law, or to protect the rights and safety of our members.

7. Data Storage and Security

We take appropriate technical and organisational measures to protect your data, including secure servers, password-protected accounts, and restricted access. However, no online system can be guaranteed 100% secure.

8. Data Retention

We retain personal data only for as long as necessary to maintain membership records, fulfil legal obligations, and resolve disputes.

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Restrict processing
• Object to processing
• Withdraw consent at any time

To exercise any of these rights, please contact us using the details below.

Cookies

We use essential cookies to ensure our website functions correctly. For full details, please see our Cookie Policy.

11. Children’s Privacy

Our services are intended for adults. We do not knowingly collect personal data from children under 16 without parental consent.

12. Third-Party Links

Our website may contain links to third-party websites (e.g., event booking pages or social media). We are not responsible for the privacy practices of external websites.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Heart of Scotland Charity Digs
Website: https://heartofscotlandcharitydigs.co.uk